Charlotte Amateur Radio Corporation Bylaws ( Board has revised for members to Vote)
Revised and Amended with Article 6 – Duties Section 5 January 6, 2023
Article 1 – Name
The name of this organization shall be Charlotte Amateur Radio Corporation, hereby known as the Charlotte Amateur Radio Club or “the organization.”
Article 2 – Purpose
The purpose of the organization shall be to secure for ourselves the pleasures and benefits resultant from association of persons with a common interest in Amateur Radio by providing emergency communications; promoting education in radio theory, operating practices, and FCC Rules and Regulations; advancing individual operating efficiency; and conducting club programs and activities to advance the general interest in, and welfare of, Amateur Radio.
Article 3 – Membership
Membership of the organization shall be available to any person without regard to race, creed, sex, age or religion.
Membership shall remain in effect for a period of one year upon payment of dues.
Membership fees shall be determined by a 3/4 vote (75%) of members present and can only be changed during a Business meeting. There shall be no membership fees charged to members of the Jungle Aviation and Radio Services, Inc. (JAARS).
Applicants for membership will be accepted upon a majority vote of members present during a Business Meeting.
A person’s membership within the organization may be revoked by a 3/4 vote (75%) of members present during a Business Meeting.
Article 4 – Classification of Members and Voting
Regular membership carries a vote in all organizational business.
Proxies or absentee votes shall be entered by the Vice President. No other member shall be allowed to enter more than one vote.
Article 5 – Officers
The officers of the organization shall consist of a President, Vice President, Secretary, and Treasurer. The Board of Directors shall consist of these officers.
The officers are selected by election from a majority vote of members present.
Term of Office: These officers shall remain in office for a period of one year, with the term starting in January and terminating in December. If an officer cannot fulfill the obligations of the office, a new officer shall be determined by Special Election.
Officers of the organization may be removed from office by a 3/4 vote (75%) of members present during a Business Meeting.
A. The elections shall be supervised by the Board of Directors. The Elections shall be held each year according to the following schedule:
October: Nominations are accepted.
November: Elections are held.
B. Members shall make their selection using paper ballots when there is more than one individual nominated for an office. If there is not a quorum present for the November Business Meeting, notice shall be provided to members reasonably soon after the Meeting and election shall be conducted at the next Business Meeting when a quorum is present.
C. Vacancies are filled by Special Elections. Special Elections are called by the President and shall occur during the next regularly scheduled Business Meeting. The members will be notified of a Special Election by email or electronic notice 10 days prior to the next regularly scheduled Business Meeting. If there is not sufficient time to notify the members of the Special Election, the election shall occur during the following regularly scheduled Business Meeting.
D. For the case of Special Elections, the nominations and election may occur during the same Business Meeting. Members shall make their selection using paper ballots when there is more than one person running for office. If there is not a quorum present, notice shall be provided to members reasonably soon after the Meeting and election shall be conducted at the next Business Meeting when a quorum is present.
Article 6 – Duties
The President shall:
A. Preside at all meetings, maintain order, and ensure proper conduct. The President shall be considered official spokesperson for the organization after conferring with the other officers regarding all organizational matters.
B. Act as Chairperson for the Board of Directors.
C. Appoint all committees. President shall appoint members of committees at his/her discretion.
D. Perform other duties as may be determined by the Board of Directors.
The Vice President shall:
A. Preside in the absence of the President.
B. Act as Vice Chairperson for the Board of Directors.
C. Perform other duties as may be determined by the Board of Directors.
D. Appoint committees and/or members of committees at the President’s discretion.
E. Have the option to be an ex-officio member of all special committees.
F. Prepare programs for meetings.
G. Act as Parliamentarian and perform other duties as determined by the President.
The Secretary shall:
A. Keep records, record minutes and proceedings of all Business Meetings.
B. Prepare an agenda for meetings, paying particular attention to items and motions either carried over or held until the next meeting.
C. Prepare all official correspondence for the organization, keeping official records of the same.
D. Preside over the meetings in the absence of the President and the Vice President, and perform other duties as determined by the President.
The Treasurer shall:
A. Keep accurate records of all funds and monies.
B. Receive all funds, placing them into the best place regarding the needs of the organization.
C. Make required and necessary disbursements of funds.
D. Make reports of organizational funds at each Business Meeting and Board of Directors meeting.
E. Advise the Board of Directors of effects to our IRS status regarding actions of the organization, and perform other duties as determined by the President.
F. Maintain records itemizing all disbursements, receipts, and liabilities for auditing and reporting.
Trustee and Associate Trustee
The Board of Directors shall elect by majority vote a Trustee and appoint an Associate Trustee who reports to the Trustee and Board of Directors.
A. It is the duty of the trustee to act in the best interests of the club; after all, the station license belongs to the club, not to the trustee individually. The club station license trustee and board of directors must designate control operators to ensure that the station is operated as the club officers designate. A club station control operators is designated by the club officers and license trustee and must be trusted and will always follow all FCC rules.
Article 7 – Meetings
There shall be four (4) types of meetings:
1. Board of Directors Meetings (Quarterly)
2. Business Meetings
3. Informal Meetings (Committee, Operations, Social, Projects)
4. Special Board Meetings
The Board of Directors shall meet quarterly or as needed, at which time all members of the Board shall be informed of the organization’s current business and financial status.
The Business Meeting shall be held once each month for the benefit and engagement of members.
Informal Meetings and Special Board Meetings shall be held as required.
A quorum must be present to hold any meeting of the organization other than Informal Meetings. For Board of Directors Meetings and Special Board Meetings, this quorum must consist of any three (3) members of the Board of Directors. For Business Meetings, this quorum must consist of any two (2) members of the Board of Directors and three (3) additional members. All voting on issues not specifically covered in these bylaws shall be carried by a majority vote of members present.
Special Board Meetings may be called by the President with a minimum notice of three (3) days to all Board members.
Article 8 – Order of Business for Business Meetings
A. Call to Order
B. Reading of the Minutes of the previous Business Meeting
C. Treasurer’s Report
D. Introduction of Guests
E. Reports from Committees
F. Old Business
G. New Business
H. Motion to Close
J. Programs of interest to the membership
Article 9 – Committees
Standing Committees: These committees shall consist of the following:
A. Ways and Means Committee:
The chairperson of this committee shall be appointed by the President. The duties of this committee will be to advise the Board of Directors of methods which may be used to raise monies for use by the organization.
B. Bylaws Committee:
The chairperson of this committee shall be appointed by the President. The duties of this committee will be to advise the Board of Directors of any recommended change to these bylaws.
May be established by the President after conferring with the Board of Directors.
Article 10 – Miscellaneous Provisions
All correspondence entered into on behalf of the organization will be signed by the President and one other member of the Board of Directors.
Disbursement of funds or monies less than seven hundred fifty ($750) will be at the discretion of the Board of Directors. Disbursement of funds or monies greater than seven hundred fifty ($750) will be only upon approval by a majority vote of members in attendance during a Business Meeting. The President and Vice President may disperse up to $750/year at his/her discretion.
Article 11 – Amendments
These bylaws may be amended or revised at any Business Meeting provided:
A. That all amendments or revisions have been submitted during the previous Business Meeting.
B. That all amendments or revisions have been submitted to the Board of Directors at a Board of Directors Meeting.
C. That a 3/4 vote (75%) of the members present approve the amendment or revisions.